Account Payable Resolutions Specialist with Spanish

Job description

Job Description

Account Payable Resolutions Specialist, Novartis, Prague, Czech Republic

Welcome to the future of medicine.

Be part of a rapidly growing, diverse and high caliber team of passionate people who strive to make a difference. Join the Novartis team in Prague and enjoy our inspiring environment. We offer a comprehensive compensation package, a wealth of opportunities for career development and an undeniably friendly culture.

Job Summary:

Novartis is currently searching for a AP Resolutions Specialist to join the Finance organization.

Job Purpose:

The Account Payable Resolutions team is part of the exception handling team of the Request to Pay Solution Center stream of Novartis Global Service Centre R2P. The Accounts Payable Resolutions Specialist investigates and follows through AP documents that have either entered in a deviation status or are classified as aged/overdue or in dispute. The AP Resolutions Specialist makes tactical use of strong accounts payable, systems and processes knowledge to proactively address toward suppliers and Novartis business users the resolution of such cases until invoices/orders are correct and timely payment is achieved. She/he has a focus on GR/IR reconciliations and month end activities. This role requires a self-driven, resilient and motivated individual, with strong communication skills / intellectual curiosity and knowledge of Accounts Payable processes.

Key Responsibilities:

• Provides services at expected levels with a clear customer oriented approach.
• Interacts proactively with all functional areas of the NGSC to ensure appropriate accounting, financial reporting and compliance.
• Manage day-to-day activities and co-ordination with the team and stakeholders.
• Follow up on activities including delegations, reminders and reporting.
• Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances and supplier reconciliations.
• Supports the delivery of accurate sub-processes within Accounts Payable
• Oversight of Goods Receipt / Invoice Receipt and timely clearing of GRIR account.
• Professionally and timely responds to internal and external inquiries.
• Supports Customer Service stream by bringing open tickets to a resolution when on spot resolution was not possible.
• Supports the trainings and knowledge base of the R2P team by sharing best practices within the team and supporting wider Novartis internal stakeholder community (BPAs, PO owners, Cost Center owners and entity management) in timely resolving escalated disputes.
• Performs account reconciliation and Month End processes. Engages with proactivity on designated transitions of scope from and to the NGSC R2P
• Supports Continuous Improvement and Harmonization of transitioned activities with aim on best practices and efficiency increase

About us:

Novartis Global Service Center (NGSC) in Prague:
The Center, one of 5 around the world, delivers a broad variety of services to the Novartis worldwide. We have highly qualified teams in areas such as scientific and commercial services (known as Product Lifecycle Services), IT, Human Resources, Financial Reporting & Accounting, Procurement, Real Estate and Facility Services, Legal & Compliance, Finance and Communications.

Here’s some of the reasons we think you should join us: :

• A job with a purpose. At Novartis, we all contribute to our mission to discover new ways to improve and extend people’s lives.
• A wealth of opportunities for career progression and working with best-in-class professionals.
• A diverse team that reflects the rich diversity of our markets. Over 55 nationalities speaking with 30+ languages, all generations, and more than 44% of female.
• Our modern and newly designed workplace is a pleasant place that reflects the need for flexible ways of working in order to bring new ideas to life.
• We live by our values; we cherish not only what we do but also how we do it. .
• Diversity & Inclusion mind-set. We aspire to move beyond stereotypes and bias to bring differences together, so we can see the world through the eyes of our patients and customers.

Our comprehensive compensation package includes:

• Competitive salary;
• Annual performance-based bonus;
• Employee recognition scheme;
• A benefits scheme above local legislation standards including pension and risk-life insurance, benefit package for health, education, culture and sport activities;
• Healthcare program that offers easy access to comprehensive health care;
• Variety of medical check-ups or consultations on-site;
• An Employee Assistance Program;
• 25 days annual leave, 4 days paid sick leave and Christmas holiday;
• Public transport allowance;
• Flexible working arrangements including Home Office;
• Support for a healthy lifestyle through the daily offering of fruit & vegetables.

We are looking forward to talking to you and sharing more about our broad range of opportunities.

Desired profile

Minimum requirements

• High School /Bachelor degree (college courses in accounting preferred)
• Spanish and English must and other EU language preferable
• +2 years of experience in similar position
• Knowledge of Accounts payable processes
• R2P / P2P processes and system solutions
• Microsoft Office suite - strong Excel
• Demonstrated ability to work effectively in a multi-national, matrix organization
• Customer service orientation, professional attitude, reliable