Brand & Media Operations Administrator

Job description

Description

P&G is looking for a Brand and Media Operations Admin and it could be the opportunity to be part of your dream team! Would you like to contribute and dedicatedly facilitate the work of P&G's leaders in their daily tasks while improving your own skills? If you have proven operational discipline skills and look for a rewarding job, then you should join our Team! We are looking for someone with the ability to help us build collaborative and mutually-beneficial relationships with others while performing a role in Sales.

Your team

Young and dynamic team culture. This role will report to Country Media Manager for Malaysia & Singapore.

What Success Looks Like:

·  Timely execution and great operationally discipline management.
·  Able to independently handle discussion with internal brand team & external media partners.

Responsibilities of the role

Media Support

·  Evaluate Media Plans from Media Agency/Partners, ensure the proposals meet objective & expectations.
·  Lead key media initiative to ensure timely executions with Media Agency.
·  Competition Ecom activities tracking and consolidate with Competition brand media activities
·  Assist in media data consolidation for corporate & regional reporting purpose.
·  Assist in monthly schedules and buying brief approvals for all categories in Malaysia & Singapore.
·  Media tool approvals follow up
·  Follow up post-buy submission as proof of performance from Agency

Budget & Finance Process Support – Media & Brand

·  Verify & process all monthly Media invoices for Malaysia & Singapore in collaboration with Agency of Record & Accounts Payable team (Assist in Raising Purchase Requisition/Goods Receive/Invoice Receiptvia online system) – POP (Proof of Performance) with MediaCom, vetting before goods receive.
·  Assist Country Media Manager in budget management & tracking media funds via SAP System
·  Expedite Payment Requests
·  Lead monthly budget reconciliation / SAP budget management with respective media agency
·  Ensure timeline submission of monthly SOA and address all outstanding Invoice/CNs match with SAP record
·  Assist Media Team (Malaysia/Singapore in terms of creating Internal Order (IO)
·  Handling Year End accrual for Media Malaysia/Singapore
·  Non revenue orders request & process (Malaysia only) for brand team only

Malaysia Advertising Association Related

·  Administrative support in Malaysia Advertising Association-related action steps including membership fee, workshop/seminar coordination, award submission etc.
Qualifications

·  Minimum Diploma in any discipline
·  Must be able to travel abroad and domestically
·  Applicants must be Malaysian citizens or hold relevant residence status.
·  Minimum 2 years of experience in Media P2P Knowledge & Operations. Expectation is independent management of P2P-related coordination with media agency & vendor i.e. clear POP (Proof of Performance) requirement as it varies by medium, reject invoice when it doesn’t fulfill POP requirement.
·  Minimum 2 years of experience in Media Budget tracking & management.
·  Minimum 2 years of Media Planning & Implementation experience. Have good understanding of Malaysia & Singapore consumer & media landscape.
·  SOA Management with media agency in Malaysia and Singapore, Astro & Media Prima to identify missing invoices/credit notes and delayed payment processing
·  Self-Audit & management, to ensure we access all the selected samples & have correct supporting documents for each.
·  Lead & coordinate Media Year End Accrual (Malaysia/ Singapore) with media agency. To provide summary of budget tracking & fiscal YTD (Year-to-date) GR-ed invoice list (high volume) to agency to conduct “actuals” matching, call out illogical accrual submission & vet through all supporting documents.
·  Well versed with SAP, Coupa & Aravo tools, MS Word, MS Excel, MS PowerPoint
·  Great follow-up & coordination skills to manage customization projects

About us

We produce globally recognized brands and we grow the best business leaders in the industry. With a portfolio of trusted brands as diverse as ours, it is paramount our leaders are able to lead with courage the vast array of brands, categories and functions. We serve consumers around the world with one of the strongest portfolios of trusted, quality, leadership brands, including Always®, Ariel®, Gillette®, Head & Shoulders®, Herbal Essences®, Oral-B®, Pampers®, Pantene®, Tampax® and more. Our community includes operations in approximately 70 countries worldwide.

Visit http://www.pg.com to know more.

Our consumers are diverse and our talents - internally - mirror this diversity to best serve it. That is why we’re committed to building a winning culture based on Inclusion and our ideal candidate is passionate about the same principle: you will join our daily effort of being “in touch” so we craft brands and products to improve the lives of the world’s consumers now and in the future. We want you to inspire us with your unrivaled ideas.

We are committed to providing equal opportunities in employment. We do not discriminate against individuals on the basis of race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, veteran status, HIV/AIDS status, or any other legally protected factor.

Job locations:
Kuala Lumpur, Wilayah Persekutuan, Malaysia Job Type: Full-time Req No: BRM00001767