Vision Experience Centre Site Coordinator - Johnson & Johnson Vision

Descripción de la oferta

Introduction

Johnson & Johnson Vision, a member of the Johnson & Johnson family of companies, is recruiting a VEC Site Coordinator.

Johnson & Johnson Vision is committed to improving and restoring sight for patients worldwide. Since debuting the world's first disposable soft contact lens in 1987, it has been helping patients see better through their world-leading ACUVUE® Brand Contact Lenses. In 2017, J&J expanded into cataract surgery, laser refractive surgery (LASIK), consumer eye health, and dry eye therapy and now serves more than 60 million patients a day across 103 countries with its eye health portfolio. Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.

The Vision Experience Centre VEC is part of Johnson & Johnson institute. The VEC is supporting Johnson & Johnson Surgical Vision training, certification and demonstration needs for our EMEA (Europe Middle East Africa) internal and external customers.

Position Summary

The VEC Site Coordinator provides support in day to day operation of the VEC and coordinate with different departments (local EMEA countries) external (customer) or Internal (employee) events at the VEC. Receives day to day visitors at our facility, manage supplies for the VEC training, coordinate events and equipment moves for congresses or other events.

Core Job Responsibilities

General:
· Manage calendar request to prepare training requisites in advance and remind meeting organizer of pending actions, training needs
· Coordinate training logistic and manage equipment availability with ASM-GEE-Service representatives
· Manage day to day VEC site needs (cleaning, office supplies, contracts, H&S..) and act as front desk welcome key point for external visits
· Daily reception & shipment and Monitoring & tracking VEC billing, PO creation, invoice follow up…
· Equipment move logistic for Demos and congress
· Manage minimum stock supplies for training
· Manage meeting request outside of webtool: invitation letter follow up, Airport pickup, Hotel reservation, Restaurant Booking, Team activity

Meeting & event preparation: Room setup (conference, meeting…) depending on number of attendees, Room preparation (folders, drinks..), Badge Access preparation from list of participants, Building Access request with suppliers outside of normal hours

Ordering: Generate PO in SAP following J&J process, Mkt Material for meeting (folders, pen, USB, brochures…) and invoicing to meeting organizers, Consumable for wetlab (LOI, OPO, Eyes…) from suppliers or Business Units, Consumables General (coffee, water, drinks…),Office supply.

Perfil buscado

Qualifications :

Qualifications & Experience
·  Highly Fluent in English & Spanish
·  Other language as: Catalan, French, Italian and/or German would be a plus
·  Good knowledge and use of Microsoft Office and SAP
·  Customer facing skills
·  Outstanding Attitude to team work
·  Excellent Organizational skills
·  Flexibility
·  High standards of ethical, professional and personal behavior.
·  Great interpersonal communication skills