Transition Coordinator-1

Job description

The objective of your role as the Transition Coordinator is to effectively and diligently manage the transition of new vendors into Entities sites across JLLs WoAG account while keeping all stakeholders adequately informed throughout the process.

What this job involves:

Operational

·  Liaising with JLL Staff, vendors and Entity representatives on transition-related requests and queries.
·  Attend meetings as required, update and distribute meeting minutes.
·  Management of various transition-related tasks.
·  Assist with transition data as and when required.
·  Operate in accordance with JLL’s Quality System procedures.
·  Assist in ensuring all services are being carried out in accordance with all contractual, statutory and relevant National, State and/or Territory standards.

Risk Management

·  Ensure Entity and vendor-specific escalation procedures and incident reporting procedures are implemented and distributed accordingly.
·  Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies.
·  Client/Stakeholder Management.
·  Proactively engage all stakeholders to ensure that expectations are met.
·  Build and develop effective client/stakeholder relationships across multiple levels of the organisation, Entities and vendors.
·  Key point of contact for transition-related issues.
·  Actively engage in JLL internal forums.

Health & Safety Management

·  This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.
·  Implement JLL’s commitment to “zero harm to any staff, contractor or visitor” by actively managing a zero tolerance to unsafe acts on site.  This is to include any unsafe acts undertaken on site, regardless of whether they are in scope or not.

Key Skills:

·  Strong team player.
·  Keen eye for details/attention to details.
·  Strong customer service skills, including receiving and managing conflict and conflicting priorities.
·  Strong and effective communication skills (verbal and written).
·  Is proactive and maintain a professional attitude to all stakeholders.
·  Good at multitasking and prioritising.
·  Excellent planning & organisational skills.
·  Good at problem-solving & strategic thinking, able to see the bigger picture.
·  Able to manage multiple stakeholder relationships at once.
·  Able to manage ambiguity and working in a fast paced environment.
·  Ability to effectively manage time in order to meet deadlines.
·  Flexible – able to adapt to rapidly changing situations.
·  Open to new ideas & willing to challenge the status quo.

Employee Specification:

·  Experience in Transition Management/Coordination role ideal/essential.
·  Year 10/12 Level Education completed/ Bachelor/Trade Qualification
·  Computer skills; particularly Microsoft Office suite (Word, Excel and Outlook).
·  You are self-motivated, goal oriented, confident & energetic.
·  You exhibit honesty & trustworthiness

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For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.