Facilities Coordinator

Job description

[Key Tasks & Responsibilities]

-総務、施設管理関連業務

・受付接客業務

・ヘルプデスク業務、社員からの各種リクエスト対応

・セキュリティーカードの発行・抹消・保管管理

・イベント、会議のサポート(会議室の予約、管理、レイアウト変更のサポート、利用状況などのレポート作成)

・各種データの収集、報告、入力

・各種業務、施設の改善提案

・宅配/郵便受渡関連業務

・サイトインスペクションの実施ならびに不具合への対応

 

[Knowledge And Skills Required]

- Excel, Word, Power Point経験必須

G Suite(Gmail, Docs, Sheets, Slide等)利用経験あれば望ましい

- ビジネスレベルの英語/日本語必須

目安としてTOEIC650点以上

 

[Competency]

ホスピタリティの精神

明るく前向きでコミュニケーション力

チームワークを重視し、献身的な行動ができる

自発的に、主体的に行動できる

好奇心を持ち、新しいことに積極的に取り組める

責任感を持って仕事ができる

他部署との調整能力が高い

事務対応能力・精度が高い

改善への意識が高い

変化に応じて柔軟に対応できる

[Attractive Point]

2019 年にオフィス移転プロジェクトを控え、最先端のオフィスの運営を導入部分から関与でき、ファシリティマネジメントの貴重な経験を積むことができます。

[Key Tasks & Responsibilities]

Site Operations Management

-Reception operation

-Helpdesk

-Activate, deactivate, and maintain access cards/ID badges.

- Service client employees with event support, such as meeting room booking, room setup support, and any FM related requests as requested by the client

-Consolidate required information and generate reports, communicate, reporting, and prepare documents as required by management.

-Assist in the implementation of Industry Best Practices

-Support client mailroom services

-Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

[Knowledge and Skills Required]

- Proficiency in Microsoft Excel, Word and PowerPoint

Familiarity with G Suite (Gmail, Docs, Sheets, Slides, etc) preferred

- Business level oral and written communication skills in both Japanese and English

TOEIC score of 650 or above is preferred

 

[Competency]

- Hospitality spirit and customer focused

- Outgoing with a positive attitude, and have good communication skills

- Value teamwork , demonstrate ability to work effectively in a collaborative team environment with a dynamic range of people

-  Ability to think and act independently and proactively

- Proven aptitude to challenges, change, and new objectives

- Highly organized with strong attention to details. Positive attitude towards assigned tasks with a strong sense of responsibility

- Demonstrate high ability to coordinate with other departments, and have high organizational skills

- Experience with business administration, and strong attention to detail

- Demonstrate the flexibility, the ability to, and consciousness to improvements

- Proven attitude to continuous change and ability to be flexible

[Attractive Point]

With the upcoming client’s relocation project to the new office in late 2019, you will have the opportunity to join a diverse and highly skilled team,  experience the most advanced office management best practices, as well as gaining best-in-class facility management knowledge through the project.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.