Senior Brokerage Assistant

Job description

About JLL –

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

What this job involves

Our Princeton, New Jersey team is currently seeking a dynamic individual for the role of Senior Brokerage Assistant to provide reliable, timely, efficient support to one of our Broker teams.

The position entails working with a team of senior professionals and the individual will require the independent judgment to plan, prioritize, and organize workloads in a fast-paced environment. The successful candidate will be detail oriented with strong organizational skills and a team player attitude.

General Administrative Responsibilities:

• Provide support to team in technology applications, i.e., CRM, In-Design, Outlook, Word, and other company supported programs.
• Prepare and execute expense reports on a regular and timely basis.

• Create and maintain filing system and efficient information retrieval system.

• Schedule appointments and coordinate calendars.

• Perform clerical duties to include photocopying, mailing and scanning documents.

• Produce timely and accurate of documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

• Assist other teams, disciplines or business units, when required.

• Prompt and consistent attendance as required by the job.

Marketing/Deal Related Responsibilities:

• Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc. in conjunction with marketing department.

• Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed in conjunction with marketing department.

• Manage process of distribution, list updates and activity reporting.

• Process and submit leasing deals and proposals.

• Manage the workflow and approval process for leasing deals.

• Produce lease status reports, as needed.

• Assist team with preparing and updating client-specific reports.

• Contact internal and external resources for information used to create surveys and reports used to win/maintain business.

• Assist and participate as needed for industry functions or client events.

• Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.

• It is expected that the assistant will have direct contact with some of the brokers representing prospects and will request updates from them.

• Create and maintain stacking plans as required.

• Work with Costar as well as other databases to maintain accurate listing/brokerage information.

• Support brokers in utilizing Outlook and other data entry and maintenance, for the purposes of direct marketing and client relationship development.

• Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.

• Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate.

• Input and maintain landlord agency and tenant representation deals and accounting documentation in our tracking system.

Sound like you? To apply you need have:

• Bachelor’s Degree or commensurate experience

• Workplace experience, minimum of 2 years in a role supporting multiple executives simultaneously - real estate background is preferred

• ADVANCED Microsoft office product knowledge – Excel, Word, PowerPoint, and Outlook

• Experience in Adobe; InDesign, Photoshop is a plus

• Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people

• Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently

• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect

• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Apply today!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.