Executive Assistant

Descripción de la oferta

Executive Assistant

Airbus Defence & Space San Pablo Sevilla

Airbus Defence and Space is a division of Airbus Group formed by combining the business activities of Cassidian, Astrium and Airbus Military. The
new division is Europe's number one defence and space enterprise, the second largest space business worldwide and among the top ten global
defence enterprises. It employs some 40,000 employees generating revenues of approximately €14 billion per year.

Airbus is a global leader in aeronautics, space and related services. In 2016, it generated revenues of € 67 billion and employed a workforce of around 134,000. Airbus offers the most comprehensive range of passenger airliners from 100 to more than 600 seats. Airbus is also a European leader providing tanker, combat, transport and mission aircraft, as well as Europe's number one space enterprise and the world's second largest space business. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions worldwide.

Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.

Description of the job

A vacancy for Executive Assistant has arisen within Airbus Defence & Space in San Pablo (Seville).
The successful applicant will join (MANAGEMENT / Administration & Documentation).

The successful applicant should be able to work on shifts, if required.

Perfil buscado

Tasks & accountabilities

Your main tasks and responsibilities will include:

·  Management of any administrative task within the OSW IFA Team TOKBM6
·  Daily NC tracking and analysis of SQCDP board and monthly SQCDP update of sheets.
·  Booking of meeting rooms for IFA teams.
·  Office stationery ordering in Buyside.
·  Request of incidents and repairs within IFA facilities/installation (SGS Tool).
·  Shared Folder Service Management (SFS).
·  Travel booking and travel expense management if required.
·  Organization of internal and external events.
·  IT Support for OSW IFA Teams and work package in Seville.
·  Focal point for any software needs for IFA workers and work package.
·  Ensure hardware availability for new comers.
·  HR Support: Support for expatriated personnel.
·  SAP PHM support to adjust system failures with time/hours or shift introductions.
·  Contact with AGPS to request specific requests as moving days, special holidays etc.
·  Weekly additional work and On Call Service reports to work council.
·  Access to Site: Secure that access documents are up to date and ensure worker´s access to site when requested.
·  Ensure all documents (Service + workers) are up to date in GESUB tool for IFA workers and work packages.
·  Manage visitor´s access.
·  Get Airbus badges for new comers.
·  Manage access to parking.
·  H&S: Focal point for any Health & Safety issue for IFA employees at FAL A400M Sevilla, San Pablo Sur.
·  Ensure regular medical check-ups for IFA workers are up to date and organize if needed with local supplier Fremap.
·  Internal communication of H&S alerts communicated by FAL.
·  Regular Safety tours.
·  Regular work place analysis within IFA teams.
·  Focal point for any H&S issues e.g. accident reporting etc.
·  Trainings: Support to training need creation and training organization.
·  Planning of training needs and support to organize trainings on site as a money-saving activity.

Required skills

We are looking for candidates with the following skills and experience:

·  Educated to vocational training level (or equivalent) in administrative, secretarial or a related discipline.
·  At least 2-3 years of experience in a related area.
·  English, Spanish and German must be negotiation level.
·  Planning ability (need to anticipate to cope with urgent and unplanned actions / issues)
·  Excellent organization capability.
·  Reliable, autonomous and flexible.
·  Able to take initiatives and to work self-motivated.
·  Able to prioritize actions/tasks.
·  Able to work under pressure and to team with secretary.
·  Strong communication and interpersonal skills and, have a lively and enthusiastic personality.
·  Able to deal with managers and partners of different nationalities.