Back Office Analyst

Job description

GENEVE-WTC1(CHE)
Job Description

 
·  Manage a portfolio of trading counterparts
·  Check traders supply accurate deal-sheets/electronic download reports for trades validated within our ‘in-house’ trading system,  (the BOOK)
·  Ensure that accurate trading information is represented within the BOOK by confirming deals with counterparts on a daily basis
·  Reconcile counterpart/pipeline invoices against the BOOK
·  Send  invoices to counterparts without exceeding deadlines set within the industry as well as contractually
·  Submit payment instructions to finance in a timely manner allowing them to comply with contractual payment dates
·  Respond to Back Office related queries, from internal and external counterparties in a timely fashion
·  Participate in team and individual projects delegated by the Back Office Manager
·  Contribute to the overall team responsibilities and goals including assisting with general Back Office duties including: faxing, archiving and filing when needed.
·  Daily reconciliation of the Exchange Position
·  ECM (electronic confirmations) – Check daily to ensure all trades have matched
·  Collect and check brokers confirmations against the BOOK contents each day
·  Check and distribute all the confirmations produced by the BOOK Confirmation Module to counterparties
·  Check all incoming confirmations (both third-party and returned Total confirmations) and record these against the BOOK using the Confirmation Module.  Chase all outstanding confirmations
·  Update the book with actual deliveries when this alters from the contractual volume

The Back Office team is an integral part of the trading floor based in Geneva.  Key responsibilities include deal confirmations, position validation, invoicing, payments and contract management. These processes are key to the commerciality of deals transacted by the Front Office teams. Strong attention to detail and a high degree of accuracy are essential skills in an environment where an error can have both financial and reputational ramifications

 

Offer ID

25358BR
Country

Switzerland
About us / company profile

BETTER ENERGY NEEDS YOU

Total Gas & Power Ltd is a wholly owned subsidiary of the Total Group responsible for energy Marketing and Trading .

 The Trading division is responsible for optimising the purchase/sales portfolios of gas, electricity  and LNG, via transactions (arbitrage, balancing and hedging) in all recognised markets worldwide, in compliance with Group trading guidelines.

Alongside the traders we have risk analysts, shipping and chartering operators and gas and power schedulers.

Candidate profile

·  The ideal candidate should have a degree or equivalent, ideally in a business, economics, mathematical or finance discipline, with 1-2 years’ experience within a Back Office environment.  
·  The candidate will be highly numerate, with strong verbal and non-verbal communication skills.  
·  They will have good attention to detail as well as having the ability to work in a pressurised environment.  
·  Being able to work autonomously as well as part of a team is essential.  
·  Knowledge of energy commodity markets is highly desirable.  
·  European languages are desirable.   
Métier

Financial Middle / Back Office
Job Title

Back Office Analyst
Branch

Gas Renewables And Power
Functional discipline

Finance
Experience level required

0 - 3 years
Employment type

Regular position
Affiliate (if known)

TOTAL GAS & POWER LTD
Context and environment

The fast paced trading environment requires the jobholder to be able to work both autonomously and as part of a team. The position requires strong communication skills within the team, externally and with other departments within the organisation. Both industry and contractual deadlines need to be respected to meet all of the company’s obligations. Reconciliation of discrepancies and resolution of counterpart issues requires the jobholder to be able to seek out information necessary for problem solving.