Executive Assistant to CFO

Job description

Job Description

(1 Year Contract with potential to become Full-time/Permanent)

What are my responsibilities?

·  Answer phone inquiries, direct calls and provide basic company information
·  Perform clerical duties, take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
·  Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
·  Plan, organize and implement events, such as meetings, business luncheons, or client dinners
·  Manage executive schedule and act as a liaison for the executive team
·  Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
·  Handle confidential information; organize and maintain files
·  Prepare information and research for executive needs
·  Help plan company events, meetings, and employee team building activities or special projects
·  Train, manage and supervise lower-level assistants, clerical staff, and receptionists

What do I need to qualify for this role?

·  Bachelor’s degree in business administration or related field preferred
·  3-5 years of prior experience in mid- to senior-level administration, business, management, or related field
·  Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
·  Experience scheduling appointments and updating calendars
·  Excellent written and verbal communication skills
·  Able to concentrate on multiple problems and tasks at once
·  Excellent time management and prioritization skills
·  Comfortable in a fast-paced environment with multiple tasks and projects
·  Able to organize and manage large amounts of files, tasks, schedules, and information
·  Self-directed and able to work without supervision
·  Energetic and eager to tackle new projects and ideas
·  Comfortable in both a leadership and team-player role; able to manage team members, lead assistant meetings, and supervise when needed
·  Answer phone inquiries and direct calls for executive team
·  Able to perform all clerical duties, taking memos, maintaining files and confidential information, and organizing documents as needed

Organization: Siemens Energy

Company: Siemens Limited

Experience Level: Experienced Professional

Job Type: Full-time