Executive Administrative Assistant

Job description

·  Houston, United States of America
·  Internal Services
·  186570
Gas and Power

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Job Description

Position Overview

Make your mark in our exciting world at Siemens. As the Executive Administrative Assistant to the EVP of Global Solutions you will perform diversified administrative duties to run the offices of the EVP of Global Solutions for Siemens Oil & Gas.

The successful candidate will have highly evolved organizational skills, significant experience supporting senior C-Suite executives and a demonstrated commitment to both timely and accurate output. Additionally, you will be adept at task prioritization in a fluid and dynamic work environment, will be decisive and focused with a high level of integrity.

Responsibilities

·  Effectively manage the executive offices by coordinating calendars, appointments and meetings
·  Anticipate scheduling conflicts before occurrence and react quickly and effectively to schedule changes
·  Arrange complex and detailed domestic and international travel plans, itineraries, visas and documents for all needed travel.
·  Manage international expense reports, BTAT and Adler Security administration
·  Compose and prepare correspondence, reports, presentations and other complex documents
·  Assist in executives' preparation for conferences and meetings, including preparing presentations, information and materials needed for client and management meetings
·  Arrange programs, events and meetings by coordinating facilities, caterer, communicating information and controlling budget
·  Prepare and assemble reports on a regular basis (weekly and monthly as required), including coordination with and expediting team members inputs to reports
·  Take minutes of meetings and compose reports as required
·  Review EVP email and proactively handle routine requirements, meeting requests and replies.

Required Knowledge/Skills, Education, and Experience

·  Degree or Associates degree in business administration/related discipline OR a combination of work experience equal to education
·  A minimum of 8+ years of administrative support experience including support to Senior Level Management, CEO or EVP, SVP level management of large multinational organizations.
·  Strong verbal and written communication skills across all levels of the business.
·  Proficiency in MS Office, PowerPoint, Outlook, Excel and general office equipment
·  A high degree of tact, initiative, accuracy, judgment and superior interpersonal skills, and a thorough understanding of business practices and procedures
·  Ability to interface and effectively interact directly with all levels of management, internal and external contacts.
·  Ability to work well under pressure, using superior organizational skills, to manage several critical tasks simultaneously
·  Ability to manage sensitive and highly confidential information both internally and externally, with minimal direction.
·  Goal orientated with the ability to take charge of and complete given tasks
·  Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

Preferred Knowledge/Skills, Education, and Experience

·  Experience in the Oil & Gas industry

Job ID: 186570

Organization: Gas and Power

Company: Siemens Energy, Inc.

Experience Level: Mid-level Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more,Click here .

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more,Click here .

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