AP Analyst

Job description

Key Responsibilities:

Operational Excellence

·  Accurately process all invoices on a timely manner, in accordance with the company policies and procedures.
·  Manage lodged card transactions where applicable.
·  Handle bank cheques.
·  Perform GRIR reconciliation and daily/monthly closing activities.
·  Address invoice/payment and associated queries on a timely manner. This involves close liaison with designated Subject Matter Expert.
·  Provide support for invoice dispute and issue resolution promptly in collaboration with relevant parties.
·  Take proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process.
·  Drive for performance and cost effectiveness through evaluation of metrics (SLAs/KPIs) and support team supervisor to take appropriate action if not in line with service level agreements.
·  Demonstrate a strong sense of team spirit and cross team co-operation and mutual support.
·  Ensure consistency and level of understanding on purchase to pay tools – visible as trusted Purchase to Pay Subject Matter Expert and provide necessary support to the Support Team.
·  Review and update Standard Operating Procedures/Work Instructions as necessary.
·  Actively seeks continuous improvement to simplify and automate.

Stakeholder Management

·  Partner with business stakeholders to understand and support their requirements within the end to end Purchase to Pay process.

Compliance & Risk Management

·  Perform legal/VAT compliance checks and tax calculations.

Identify non-compliant and duplicate invoice and take appropriate action to mitigate the risk.

·  Perform relevant internal controls and maintain process path compliance through enforcing purchase to pay policies and procedures.
·  Perform key SoX controls (including Delegation of Authority, Segregation of Duties) and support audit activities.

Projects

·  Participate in or lead ad-hoc cross functional projects as needed.
·  Support transformation project as necessary.

Expected Skills:

·  Good understanding of Purchase-to-Pay process including Accounts Payables and payment process.
·  High level of orientation to details.
·  Very good analytical skills.
·  Customer First mindset.
·  Commercial mindset and delivery focus.
·  Self-starter to drive continuous improvement and innovative ideas.
·  Capability to work in a regional organization with multiple clients, dealing as well with corporate/global.
·  Identifies issues or concerns and works with others to determine an effective course of action.
·  Must be capable of working well in team situations and with a variety of internal customers and outside suppliers, as well as internal functional stakeholders
·  Ability to drive change, and instill change of mindset
·  Strong interpersonal and communication skills.
·  Fluent in English (written and spoken)
·  Good level of Japanese (written and spoken)

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.