Administrative Executive

Job description

  Job facts

Responsibilities:

·  Calendar Management:Organiseand coordinate internal/external (international) meetings that include team meetings, video and teleconferences, WebEx, off-site meetings, meeting with external partners, etc.
·  Support for leadership meeting, companytownhalland eventorganisationin cooperation with in-house service functions and/or external parties when required.
·  Responsiblefor travel, meeting and event organization in cooperation withexternal partiesifneeded.
·  Preparevisitor programs, entrance and leaving of employees, support newemployees with administrative tasks.
·  Generaladministrative duties will also include processing travel expense claims, ordering of office materials, organizing catering service formeetings.
·  Administerpurchase orders, invoices and monthly accrual processes in close collaboration with team managers, Procurement and Finance.
·  Act as contact person for general request involving assigned team, such as moves, office set-up/allocation, etc.
·  Deals with e-mails and correspondence in English.
·  Responsible for internal and external mail distribution.
·  Administerdepartmental stationeries & other goodsi.ewelcome stationery pack, t-shirts, etc.
·  PrepareLetter of Invitation (visa) for affiliates and internal staff.
·  Managedatabase and filingsystem.
·  Providingcover for other administrative assistants as needed (includes front office/reception).
·  End-to-endoffice management for team area, that includes periodic checks on general office functionality.
·  Ensures best practices are applied
·  Ensure all business activities comply with relevant Company SOPs, local laws and are of high ethicalstandards

Experience of

·  Strongability to prioritize and organize work effectively, adhere to tight and establishedtimelines
·  Professional, outgoing person who can liaise with different audiences and cultures, handle difficult and oftenpressurizedsituations and respond effectively to requests
·  Essentialstrengths for this position are good MS Office (Word, Excel, PowerPoint, Outlook)and Google (gmail&gcalendar) skills
·  Proactivity, flexibility, initiative, excellentorganizational skills.
·  Demonstratedcommunication skills with a focus on customerservice
·  Effectiveand professional verbal and written communicationskills.
·  Abilityto perform work with limited direction and guidance.Abilityto prioritize effectively and multitask, meet all deadlines and manageup.
·  Demonstratesgood judgment in selecting methods and techniques for obtainingsolutions.
·  Workswell with others and follow through to execute all tasks.
·  Language: English and Malay, Chinese is a plus

Qualifications

·  Diploma
·  Minimum 3+ years experience working in an international environment
·  Minimum 3+ years experience in a similar assistant role.

·  Who we are

At Roche, 91,700 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. Roche Diagnostics is committed to create a great place to work for its employees and in 2015 we have been accredited as Regional Best Employer Asia Pacific by Aon Hewitt. Individual Best Employer Awards were awarded in Singapore, Korea, China and India.

Roche is an equal opportunity employer.