Administrative Assistant - Research & Development

Job description

Description

The GYM is P&G's internal capability to enable P&G team experiences in the format of a workshop to work on a spectrum of business problems. The GYM provides a physical venue in Cincinnati at the Beckett Ridge Innovation Center and also provides a suite of Innovation tools for teams. The GYM Operations Administrative Support role consists of executing GYM operations key processes to support GYM workshops for customer teams through the planning, execution and post session work processes. Work processes within responsibilities include GYM calendar proactive management, workshop logistic coordination, invoicing, catering and meeting real time requests from GYM guests. The chosen candidate will partner with the GYM Operations manager as well as with the GYM operations contractor team to drive end to end GYM operations.

Qualifications

Requirements (skills / experiences) for the role:

·  Digital Tools expertise to run multiple digital systems including electronic calendar, GYM website, SharePoint and other customized digital tools including Microsoft office suite of tools.
·  Experience balancing financial spreadsheet digital environment for invoicing and budget management. This includes data entry and real time tracking of customer consumption costs for accurate invoicing and cross charging. Financial background is a plus.
·  Customer service experience in professional environment including addressing requests of senior managers. Ability to problem solve in real time under pressure as unplanned situations might arise related to customer needs within GYM operations. This includes the ability to flex working hours as needed within company guidelines.
·  Proven record of effectively partnering with teams ranging from managers to external contractors. This includes ability to “flow to the work” as needs arise from daily GYM operations.
·  Ability to effectively understand how to use P&G work processes and systems ranging from facility tools (eg, work orders) to more sophisticated systems like Coupa and Symposia City.
·  Administrative support foundational skills to support P&G managers on basic suite of tools including expense reporting, calendar management and other requirements.
·  Willingness to learn new tools and systems internally and externally.
·  Minimum of a high school diploma or GED also a degree is helpful.

Just so you know:

We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

All will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor.

Immigration sponsorship is not available for this position, except in rare situations based on Procter & Gamble's sole discretion. Applicants for U.S. based positions are eligible to work in the U.S. without the need for current or future sponsorship. We do not sponsor for permanent residency. Any exceptions are based on the Company's specific business needs at the time and place of recruitment as well as the particular qualifications of the individual.

Procter & Gamble participates in e-verify as required by law.

Qualified individuals will not be disadvantaged based on being unemployed.

Job locations:
Cincinnati, Ohio, United States Job Type: Full-time Req No: RND00004305