Executive Assistant Latam

Job description

Executive Assistant Latam

You will be responsible for:

·  Provide logistic support for meetings - booking of meeting room, lunch arrangement & etc
·  Coordinate and set up webinars, video conferencing and teleconferencing for team meetings
·  Reports/Slides consolidation such as monthly score card, monthly operations review meeting & staff meeting
·  Assist in compilation of information for meetings and presentations
·  Conduct research, collect and analyses data to prepare for reports and documents
·  To follow up, solicit and coordinate input/responses to routine business and/or operations matters with LATAM leaders on behalf of the  Head of Research LATAM 
·  Write and distribute minutes of meetings and follow the actions with all involved audience
·  Ad-hoc Assignments and co-ordinate project-based work
·  Events Planning for all countries meetings

 

Who you are:

·  Degree in Executive Secretary or Business Admin (Higher Diploma in Secretarial), preferably with SRTE (certification)
·  Fluent in English both written and spoken. Spanish Language will be a differentiator.
·  Expert user of MS Office software especially PowerPoint, Excel,  
·  Solid experience as personal assistant / secretarial working experience as executive secretary function to a senior management position multinational company.   
·  Independent & pro-active
·  Good interpersonal skills
·  Organize and good time management

Job Requisition ID: 202546

Location: São Paulo - all

Career Level: D - Professional (4-9 years)

Working time model: full-time

US Disclosure
The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law.  This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

North America Disclosure
The Company is committed to accessibility in its workplaces, including during the job application process. Applicants who may require accommodation during the application process should speak with our HR Services team at 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday.

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