General Ledger Assistant- Fixed Term Contract
Luton (Bedfordshire) Marketing
Job description
Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?
JOB SUMMARY
A member of the Shared Service Centre General Ledger department, responsible for the delivery of all above property finance tasks. The General Ledger Assistant will be part of a team carrying out a variety of finance tasks, to the highest standard, in a professional and efficient manner.
SCOPE/BUSINESS CONTEXT/EXPECTED CONTRIBUTIONS
Responsibilities
The General Ledger Assistant is varied and diverse role, encompassing all elements of finance, as the business required – both management accounting and financial accounting and may include the following tasks:
Accounts Receivable / Sales Ledger tasks
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Update Opera foreign exchange
Accounts Payable / Commissions
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Calculate, process and submit Centralised P Card payments
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Complete Balance Sheet reconciliation of AP Trade Clearing account
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Reconcile log monthly and post month end accruals by close of business on 2 nd of each month
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Send at least weekly all invoices to Xerox for scanning
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Liaise with suppliers regarding payment due and statement reconciliation, where necessary
Fixed Assets
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Calculate & post Incentive Fees and complete associated Balance Sheet reconciliations
Cashiering Functions
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Report immediately any cash shortages to property Finance Manager
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Follow guidelines set out on International Procedure for Finance & Accounting Cash 1, (ISOP – Cash 1).
Month End Tasks
Calculate, post and reconcile:
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Bad Debt provision
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Credit Card commission accruals
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P Card rebate accruals
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Payroll accruals including – Bonus, hourly associate wages, absences & Additional Payments
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Prepayments
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Transactional Currency Accounting
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Utilities accruals
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OFB accruals
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OFB reclasses
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DCC Commission Accrual
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Business Rates Reallocation
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Food Accruals, PSL Fees & Allowances
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Business Rates
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DCC Commission
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Car Lease Cross Charges
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Any other relevant entries
Other General Ledger Tasks
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Manage daily Food flash administration and reporting
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Work on one off ad hoc projects as and when required.
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Liaise and answer client queries in a professional and courteous manner
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Work closely with the General Ledger Manager to provide ongoing support.
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Performs other duties as assigned to meet business needs.
Future Project Work – To include:
Revenue Controls
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Prepare and issue the Daily E pack in line with SOPs and LSOPs
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Check and validate all credit card refunds and back up
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Manage automated GRR reporting to include F&B cover postings
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Micros / Opera reconciliations
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PDQ reconciliations
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Report any usual or suspicious activity to the relevant Finance Manager or Cluster DOF promptly
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Check housekeeping discrepancy report daily and follow up where necessary
Balance Sheet
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Complete weekly Bank Reconciliations and liaise with Finance Managers to clear unreconciled items
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Complete weekly Guest, City & Deposit Ledgers reconciliations, investigate and clear any imbalances
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Complete all other designated above property Balance Sheet reconciliations
Other
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Processing and audit Long Stay VAT adjustments
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Weekly Payroll Tracker reporting
Desired profile
Qualifications :
CANDIDATE PROFILE - KEY TALENTS AND EXPERIENCE DESIRED
REQUIRED :
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Hotel Operational Finance knowledge and experienced preferred – previous experienced Finance Associate, Supervisor or smaller hotel Assistant Director of Finance
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Sound knowledge of Microsoft Excel and experience of other Microsoft Office programs
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Opera, People Soft and Micros experience preferred
SKILLS AND KNOWLEDGE:
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Timeliness and accuracy in recording and reporting
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Ability to verbally communicate effectively with clients, suppliers and co-workers.
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Flexible hours, (Weekend work may apply during month end / yearend/ late shifts may be require to check floats)
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Ability to follow procedures and LSOPs closely
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Security and safety in work habits
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Hands on approach required
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Flexible team player – and strong communicator.
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Willingness to learn and develop as training will be provided.
Education and Professional Certification:
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Five GCSE or equivalent qualifications including Math's and English, Accounting / Finance or Hospitality qualification preferred OR
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Equivalent combination of education and experience
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.