Offers “Lbrands”

Expires soon Lbrands

Payroll and Benefits Administrator – London

  • Internship
  • The City (London)

Job description

Description

The
Payroll & Benefits Administrator is responsible for processing the
fortnightly payroll for both Stores and Head Office. They will oversee the
daily management of data entry, reporting from HRAccess (HCM/Oracle), reporting
from the ADP Freedom payroll system and providing general daily support for the
Payroll & Benefits Manager and Payroll/HR department.

 

Payroll
processing /administration:


·        
Act as a first point of contact for
any pay, tax and benefits related queries.

·        
Collating and validating all payroll
data prior to processing date.

·        
Auditing pay data pre and post
commitment of payroll and escalating any concerns to the Payroll & Benefits
Manager.

·        
Preparing special payment run’s for
ad hoc payments when needed.

·        
Partnering with store teams around
any pay discrepancies, validating ad hoc pay requests and partnering with the third-party
payroll provider ADP.

·        
Collating tax forms from stores,
validating and passing on to ADP.

·        
Distributing P45 forms to leavers.

·        
Collating and verifying holiday pay
requests from stores and passing the data to ADP.

·        
Collating statutory payment data
from stores, passing for approval to HR and for payment to ADP.

·        
Owning the process of pay
validation, providing manual pay calculations if requested.

·        
Supporting the Payroll &
Benefits Manager with EOY administrations including P60’s and P11D’s.

·        
Undertaking of any additional tasks
and duties around payroll processing as advised by the Payroll & Benefits
Manager when required.

Systems
Maintenance


·        
Manages the data flow between
HRAccess and ADP is timely and accurate.

·        
Validating employee data between
HRAccess and ADP to ensure they match (bank details, pay rates, job codes etc.)

·        
Is responsible for entering and
managing all leavers in HRAccess.

·        
Assists with online access to
payslip registration process and provides copies of payslips when requested.

·        
Validating and managing employee
holiday in ADP to ensure holiday requests and approvals are processed
correctly.

·        
Prepare data and complete statistics
surveys when requested.

·        
Undertaking of any additional tasks
and duties around system maintenance as advised by the Payroll & Benefits
Manager when required.

Benefits

·        
Liaise with benefit providers and
communicate any changes around new joiners and leavers on monthly basis
(pension, medical and dental cover).

·        
Oversee all pension related
administration and queries.

·        
Administer and manage season ticket
loan applications.

·        
Undertaking of any additional tasks
and duties around benefits processing as advised by the Payroll & Benefits
Manager when required.

Projects

·        
Provide assistance to any ad hoc
projects as advised by the Payroll & Benefits Manager and support to the
rest of HR team when required.

 

Qualifications

·        
2 + years’ experience in payroll
processing role (payroll bureau or managed service) within a retail industry is
preferred.

·        
Strong attention to detail and
accuracy.

·        
Previous knowledge of working with
HR databases and payroll software (preferred Oracle and ADP Freedom).

·        
Ability to communicate effectively
and demonstrate a commitment to excellent customer service.

·        
Ability to work in a team
environment to achieve goals.

·        
Ability to work with a high-volume
payroll and prioritise workload to meet deadlines.

·        
Ability to use own initiative.

·        
Advanced Microsoft Excel and Word.

·        
Proficient IT skills, PowerPoint and
Outlook.

An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.

An equal opportunity employer, Victoria’s Secret UK does not discriminate in hiring or terms and conditions of employment because of an individual’s race, colour, religion or belief, gender, nationality, national or ethnic origin, age, disability, sexual orientation, marital status or any other protected category recognized by UK law.

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