Expires soon Jll

Facility Coordinator

  • Internship
  • Amsterdam (Montgomery County)

Job description



Job Summary :

Provide general overall FC services including continuous monitoring of facility. Handle routine property management operations, including: procurement of property supplies and services, invoicing, customer satisfaction to client, agencies and visitors and processing of accounts payable and accounts receivable.

Area of Responsibility:

·  Act as Reception to the space, meet and greet visitors and answer phones as needed
·  Perform day-to-day oversight and completion of work orders
·  Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers  
·  Responsible for building access cards/ID’s.
·  Resolves problems associated with all building services including: janitorial, conference rooms, workstations as well as interior and exterior furnishings, fixtures and equipment.
·  Financial experience to include processing of invoices, assisting with budgetary requests, analysis and reporting
·  Ordering Inventory and stocking of office & pantry supplies
·  Maintain and organize pantry areas
·  Provide support for meetings, events, and conference room reservations as needed and directed; including catering assistance, setup, breakdown and cleanup
·  Prepare vacant workstations for new employees and moves
·  Process and distribute incoming and outgoing mail and packages
·  Provide general overall FC services including continuous monitoring of facility
·  Perform housekeeping on all facilities and their surrounding areas
·  Participate as a key team member in responses to emergency situations
·  Communication skills to include interface with client, agencies and visitors
·  Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment
·  Properly and effectively administer and maintain security system

Qualifications

·  Education/training
·  Associates degree in facilities management, business or other related field
·  Bachelor’s degree preferred
·  2+ years’ experience with facility or property administration
·  Skills and knowledge
·  Excellent communication skills both written and verbal
·  Superior customer service skills and orientation
·  Ability to maintain professionalism at all time under stressful situations
·  Ability to plan and manage work under time constraints
·  Ability to multitask and work without direct supervision
·  Strong organizational and time management skills
·  Proficient in MS Office
·  Physical work requirements
·  Must be able to lift a minimum of 25 lbs
·  Ability to spend much of the day on his/her feet

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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