Facilities Support-B4

Job description

Office services

·  Manage office and facility issues, including office supply ordering, etc.
·  Ensuring the office area, meeting rooms are clean, tidy, secure and in line with workplace safety requirements
·  Greet and guide visitors / clients, informing staffs of their arrival
·  New Hire onboarding support on badge and photo arrangement.
·  Issuance and return of staff/visitor access card
·  Maintain and update staff phone list on regular basis
·  Support on monthly event/birthday party, ect.
·  Supporting on project management, renewal/fit-out, expansion and relocations.

Procurement & Vendor Management

·  Assist in the management of all FM contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
·  Assist in the procurement of vendors and services as required

Finance Management

·  Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
·  FM Budget & Spending oversight.
·  Invoice Submission.
·  Ensure prompt and accurate management of purchase orders in JDE

Health & Safety Management

·  Conduct regular audits to ensure safety procedures on site are in place and working
·  Assist in carrying out safety procedures when needed

Site Operations Management

·  Assist in the implementation of Industry Best Practice operations
·  Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
·  Seek ways to constantly reduce costs and improve operational standards
·  Maintain premises in neat and good working condition at all times
·  Communication between the community team and landlord for any escalated issues.

Risk Management

·  Assist in the implementation and management of property risk management program
·  Support the implementation and monitoring of disaster recovering and business continuity plans
·  Follow established escalation procedures and incident reporting procedures
·  Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines,  procedures and strategies
·  Achieve Key Performance Indicators and Service Level Agreement targets

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.