Expires soon Jll

Facilities Event Coordinator

  • Paris 1er Arrondissement (Paris)

Job description



The Facilities Events Coordinator will be responsible for managing, coordinating, supporting and facilitating all client events on both sites and in supporting client events off site. They will be supported by the facilities team and report to the Facilities Manager whilst also syncing with the JLL EMEA Events Coordinator and Client Global Events Team.

·  First point of contact for all Client Events including the management of the Client Events IT systems.
·  Coordinate and manage all furniture set-ups for events and conference rooms both on-site and offsite.
·  Management of facilities techs to ensure support for events coordinating their daily and weekly schedules in conjunction with the FM.
·  Regularly work with external contractors, e.g. cleaning, set-build crews, production crews and event hosts
·  Resolves problems associated with all event services including: janitorial, parking, conference rooms, interior furnishings, fixtures and equipment.
·  Owner of internal events booking system, and first response to all tickets raised.
·  Manages all event space diaries through the shared events calendar on Outlook Calendar
·  Leads planning meetings with external clients and vendors to discuss all event requirements in the lead up to each event.
·  Liaise with the client during the event to proactively action any last minute requests
·  Provides support for guests, visitors and employees relating to all events
·  Where required, will support internal events at off-site locations close to the office, including company parties, Hackathons and Engineering events.
·  Conducts high-level office tours on behalf of the Facilities team and/or clients
·  Carries out quality audits of all event spaces, furniture and equipment on a regular basis, logging all issues and ensuring actions are completed on time
·  Provides support for meetings and conference room reservations, as needed and directed.
·  Responsible for Health & Safety during events, including contractor supervision, reviewing of H&S documentation and working closely with the Client Health & Safety Manager.
·  Provides weekly, monthly and quarterly reports to both JLL & Client Facilities Management and also Client Global Events Team Management.
·  Works within the Facilities team to ensure office space is kept to a high standard and all processes are adhered to, including walk-rounds, health and safety management, contractor management etc.
·  Guides the Facilities Events Techs through proactively managing their Facilities workload through the internal Task systems.
·  Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with JLL.  Demonstrate responsiveness and creativity in finding solutions for service delivery
·  Ensures appropriate follow up with customers
·  Seeks to continuously improve processes, systems and overall client satisfaction
·  Regularly work with the Facilities department on Facilities related tasks, as raised by the client and team
·  Work with the internal Task system to keep track of all requested Facilities work and close out actions

according to SLAs.

·  Regularly work with the Facilities department on facilities related tasks including ad hoc duties

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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