Brokerage Coordinator

Job description

Responsibilities:

·  Provide multifaceted support to the sales team that accurately reflects the direction provided and the needs of the pursuit.
·  Perform market research and trend analysis, as requested.
·  Leverage templates to create proposals, ranging from standard form pitches to larger, more intensive proposals on behalf of external clients.
·  Ensure on-time delivery of all collateral and marketing materials, in cohesion with prompt support throughout the transaction process, including management of all due diligence items, and effectively presenting sales opportunities to the marketing in a compelling and targeted practice.
·  Execute creative graphic design work within a defined template as well as taking artistic direction to create layouts for print and digital property marketing. 
·  The position will be focused on executing production and design concepts for all marketing materials such as RFP responses, pitch books, placemats, property websites, advertisements and e-marketing campaigns, and client presentation deliverables.
·  Manage property listings, provide market and property research through overviews, demographic analysis, traffic counts, void analysis reports, quarterly reports and aerial presentations. 
·  Leverage teams and internal resources to collaborate on the work product, to include managing print production process with Xerox Docucenter to ensure deadlines are met.
·  Prepare and execute expense reports on a regular and timely basis.
·  Perform lease administration work on behalf of sales team for key clients.
·  Perform final reviews of all externally-focused deliverables for the team ensuring best in class work with no errors or omissions. 
·  Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Dreamweaver, Illustrator, Adobe Acrobat Pro), Microsoft Office suite, Dealio, CoStar, Blackbird, Google Earth, Exact Target, CRM, Spider, and others as required.

Prioritize workload appropriately to meet competing deadlines and multiple stakeholders.

·  Maintain company databases to track prospects, clients and deal information.
·  Leverage industry and firm systems and subscriptions for research projects as assigned, including gathering building/contact/industry information for map layers, presentations, and proposals.
·  Plan, oversee and assist with broker events. Oversee entire process from creation of invitations, coordinating with local vendors, marketing deliverables for event, recap of event, etc.
·  Perform ad hoc administrative functions that support the business and revenue generation within the sales team.

Education : Bachelor’s degree preferred but not required.

Experience : 2-4 years of experience in a professional company environment required.  Commercial real estate experience ideal.

Skills :

·  Advanced proficiency with Microsoft Excel, PowerPoint and Word software
·  Working knowledge or experience with Adobe Creative Cloud (includes InDesign, Photoshop, Dreamweaver, Illustrator, Adobe Acrobat Pro)
·  Strong time management skills and ability to work independently and within a team environment
·  Professional demeanor and presentation
·  Database development and maintenance skills
·  Ability to learn new mapping, graphics or industry specific software
·  Ability to work within a fast-paced, dynamic environment
·  Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly and accurately
·  Detail-orientation in planning and proofing
·  Positive, winning attitude
·  Willingness to learn
·  Self-starter with aptitude to successfully balance multiple priorities

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