Brokerage Assistant

Job description

Administrative

·  Provide support to the team in technology applications, i.e., CRM, In-Design, Outlook, Word, Excel, PowerPoint, and other company supported programs.
·  Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
·  Coordinate and attend meetings – record, type, and distribute minutes as needed.
·  Schedule appointments and coordinate calendars.
·  Prepare and execute expense reports on a regular and timely basis; mail reports with receipts to corporate accounting group.
·  Submit check requests for the team to Corporate Accounts Payable Department.
·  Create and maintain filing system and efficient information retrieval system.
·  Perform clerical duties to include photocopying, mailing, and faxing documents.
·  Help keep front lobby, conference rooms, kitchen, and work room clean and organized.
·  Greet guests at reception area when necessary.
·  Help answer phone calls to the main office line and maintain mailbox when necessary.

Marketing

·  Prepare and distribute marketing materials/packages.
·  Coordinate/manage mailings – partner with marketing department and/or external vendor as needed.
·  Manage process of distribution list, updates, and activity reporting.
·  Active liaison with marketing department.
·  Contact internal and external resources for information.
·  Assist team with preparing and updating client-specific reports.
·  Produce status reports, as needed.
·  Process and submit proposals
·  Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities

MINIMUM REQUIRED

PREFERRED

Education/training

·  Bachelor’s Degree or commensurate experience

Years of relevant experience

·  2 years in administrative support role
·  Marketing background

Skills and knowledge

·  Microsoft office (Word, Excel, PowerPoint, Outlook, and InDesign)
·  Communication Skills
·  Attention to detail
·  Customer Service
·  Planning and Organizing
·  Adaptability

Other abilities

·  Self- Starter
·  Time Management
·  Written/Oral
·  Learning on the fly

Physical work requirements and work conditions

·  Work is sedentary in nature

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.