Brokerage Assistant

Job description

·  Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc. in conjunction with marketing department
·  Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed in conjunction with marketing department.
·  Manage process of distribution, list updates and activity reporting.
·  Process and submit leasing deals and proposals.
·  Manage the workflow and approval process for leasing deals.
·  Produce lease status reports, as needed.
·  Assist team with preparing and updating client-specific reports.
·  Contact internal and external resources for information used to create surveys and reports used to win/maintain business.
·  Assist and participate as needed for industry functions or client events.
·  Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.
·  It is expected that the assistant will have direct contact with some of the brokers representing prospects and will request updates from them.
·  Create and maintain stacking plans as required.
·  Work with Costar, as well as other databases to maintain accurate listing/brokerage information.
·  Support brokers in utilizing Outlook and other data entry and maintenance, for the purposes of direct marketing and client relationship development.
·  Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.
·  Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate.
·  Input and maintain landlord agency and tenant representation deals and accounting documentation in our system.
·  Prepare exclusive agreements

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.