Brokerage Assistant

Job description

About JLL –

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

What this job involves

We are currently seeking a Brokerage Assistant to support a team of individual brokers.  The role will work in a fast-paced, deadline driven, and team-oriented environment. Effective communication, organizational and leadership skills are crucial for successful performance.

Accountable for the following

·  Prepare surveys, tour books, activity reports, and proposals using a variety of tools and technology
·  Manage deal flow/transaction information using propriety JLL software
·  Maintain and update broker bios and prospect lists
·  Process expenses, invoices, and check requests
·  Book travel
·  Update existing materials
·  Adhoc administrative requests

Coordinate the following

·  Legal Docs (license, lien waivers, listing agreements, etc)
·  Messenger/Fed Ex
·  Meetings/catering
·  Assist other teams, disciplines or business units
·  Contact internal and external resources for information
·  Assist and participate as needed for industry functions or client events
·  Point of contact for JLL tools (Box, CRM, etc) and external resources (CoStar, etc)

Sound like you? To apply you need:

·  Bachelor’s degree preferred
·  Minimum 5 years in administrative role
·  Advanced Microsoft office product knowledge
·  Adobe Creative Suite a plus, not required
·  Proactive and organized to ensure that deadlines are met
·  Prompt and consistent attendance
·  Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people/personalities
·  Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
·  Customer Focus – dedicated to meeting the expectations and requirements of the external and internal stakeholders, acts with customer in mind, establishes and maintains effective relationships with stakeholders, and gains their trust and respect
·  Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
·  Notary (a plus)

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Apply today!

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JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.