Brokerage Assistant

Job description

About JLL –

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of nearly 92,000 as of June 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

Brokerage Assistant

We are currently seeking a  Brokerage Assistant  to support our Industrial Brokerage Team in in our Nashville office.  The Brokerage Assistant is responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment. 

Position Overview:

The Brokerage Assistant is responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment. This position will be responsible for providing full administrative and marketing support to four or more brokers in the organization. Duties may include a broad range of tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects in order to meet multiple deadlines in a fast-paced, team-oriented environment.

Responsibilities Include:

Marketing / deal related responsibilities:

·  Partner with brokerage sales team to help achieve team’s production and operational goals
·  Edit and produce marketing materials in InDesign and PowerPoint
·  Prepare and distribute marketing materials/packages including but not limited to maps, aerials, team marketing pieces, flyers, submarket updates, and market analyses.
·  Produce timely and accurate of word-processed documents including reports, memos, proposals, charts, agreements, PowerPoint presentations, case studies, etc.
·  Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed  
·  Maintain all project files, including revenue projections, CRM entries, and deal close-outs
·  Coordinate/manage mailings, partnering with JLL DocuCenter and external print vendors as needed 
·  Contact internal and external resources for information used to create surveys and reports used to win/maintain business 
·  Support brokers in utilizing Outlook, Client First and other data entry and maintenance for the purposes of direct marketing and client relationship development 

General administrative responsibilities:

·  Assist with and participate as needed in industry functions, conferences and client events
·  Provide support to team in technology applications, i.e. Dealio, CRM, Outlook and other company supported programs 
·  Prepare and execute expense reports on a regular and timely basis
·  Coordinate travel arrangements as needed
·  Perform clerical duties to include photocopying, mailing, faxing documents, scheduling business appointments and coordinating calendars 
·  Coordinate deal information and and maintain regular contact with Marketing Manager for PR and branding purposes 
·  Ensure that all marketing materials present the JLL brand consistently and follow corporate brand standards
·  Participate in the firm’s best practices conference calls

Requirements

·  Bachelor’s Degree or commensurate experience preferred
·  Workplace experience, minimum of 3 years in administrative support role required
·  Real estate background is preferred  
·  Tennessee Real Estate License or ability to become licensed preferred but not required
·  Current user of Adobe Creative Suite (mainly InDesign, Photoshop, Illustrator)
·  Advanced knowledge of Microsoft office products - Excel, Word, PowerPoint, Outlook
·  Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people. 
·  Planning and organizing – can establish course of action to accomplish goals and evaluate results, develop schedules and orchestrate multiple activities at once to accomplish goals
·  Customer focus – dedicated to meeting the expectations and requirements of the external and internal customer, acting with customer in mind
·  Interpersonal savvy – relates well to all kinds of people using diplomacy and tact
·  Learning on the fly – can learn quickly when facing new problems, open to change, enjoys new challenges
·  Self-starter – able to start and complete projects independently
·  Enable brokers to focus on revenue generating tasks by efficiently handling operations of team
·  Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect.  

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Apply at www.jll.com/careers

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JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.