Brokerage Assistant

Job description

About JLL –

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

What this job involves

Provides support to our Raleigh, NC Brokerage team. This role provides marketing and administrative support under the direct supervision of a combined team. The Brokerage Assistant will work in a fast-paced, team-oriented environment.

RESPONSIBILITIES

Administrative

·  Maintain and track commission pipeline in Dealio, JLL’s deal management system, for each individual broker.
·  Gather supporting documentation to complete invoice requests.
·  Submits and tracks team member’s expenses for reimbursement
·  Schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations, as requested.
·  Manage commercial real estate market information databases.
·  Assist with the onboarding of new employees.
·  Proactively track client and prospect activities with brokerage team.
·  Updating and maintaining various information databases, ex. client list.
·  Manage distribution and client list for broker outreach.
·  Generates standard and ad hoc reports as required and assist with website updates (as needed) on both JLL’s site and CoStar.

Marketing

·  Create mass email campaigns via Eloqua and follow up with tracking, metrics and status reports, as needed.
·  Prepare and distribute marketing materials/packages using templates (ex. flyers, market surveys, tour books, maps, agreements, reports, etc.)
·  Have direct contact with some of the brokers representing prospects and request updates accordingly
·  Support the team in utilizing Outlook, CRM and other, data entry and maintenance for the purposes of direct marketing and client relationship development
·  Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
·  Coordinate/manage mailings- partner with marketing department and/or external vendor as needed
·  Active liaison with marketing department (ex: planning client events)
·  Assist team with preparing and updating client-specific reports, such as Lease/Sublease Activity Reports
·  Contact internal and external resources for information, to include Marketing, Operations, and Research
·  Assist and participate as needed for industry functions or client events
·  Work with appropriate contact to maintain intranet/extranet sites for client and property purposes (ex. CoStar, JLL website, Weebly sites)
·  Any and all other duties and tasks assigned

​

Sound like you? To apply you need to have:

Education/training

·  Bachelor’s Degree or commensurate experience

Years of relevant experience

·  3+ years in marketing and/or administrative support role in a professional environment
·  Experience in fast paced environment with competing deadlines

Skills and knowledge

·  Planning and Organizing
·  Knowledge of appropriate software - e.g. InDesign and PowerPoint required
·  Polished Customer Service skills
·  Learning on the fly
·  Time Management
·  Written/Oral Communications
·  Attention to detail
·  Assert discretion and professionals in dealing with confidential and/or private information

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Apply today!

#LI

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.