Personal Assistant to the Cluster General Manager

Job description

Description

About us
Centrally located, InterContinental Malta, redefines the meaning of elegance with its contemporary design, style and modern ambience. All 451 rooms are superbly furnished and its extensive facilities include 8 restaurants, 3 bars, Club InterContinental Lounge, an outdoor 47-meter panoramic lagoon styled swimming pool, a heated indoor pool, Fitness Centre, Beauty Salon, 23 meeting rooms and a 24 hour Business Centre. The InterContinental Beach Club is an extension to the hotel’s facilities, located only 143 meters away. Holiday Inn Express Malta situated adjacent to InterContinental Malta opened in the second quarter of 2017 with 120 latest generation guest rooms and facilities. With a dynamic team and innovative service culture, we will offer our guests an authentic and enriching experience in the heart of the Mediterranean. In order to help us deliver our vision of providing our guests with the 'in-the-know' experiences, we are actively recruiting to complete a team of brilliant service-oriented individuals with a genuine passion in the hotel industry.
Your day to day
Reporting directly to the Cluster General Manager, the Personal will Duties include but are not limited to: • Filtering, monitoring and responding to correspondence addressed to the executive office• Answering calls and liaising with clients• Preparing correspondence on behalf of the cluster general manager• Diary management• Planning and organizing meetings, to include the preparation of meeting rooms• Organizing travel and other related preparation• Taking minutes during meetings• Planning and organizing events• Preparing presentations and various reports as deemed necessary by the general manager• Managing and reviewing filing and office systems• Sourcing and ordering stationery and office equipment• Follow-through instructions or directives cascaded down to the Heads of Departments by the Cluster General Manager. The PA will be the first point of contact with clients, internal staff and other business contacts. The Personal Assistance will be privy and have access to all the company’s confidential matters hence the role demands a candidate with high levels of integrity.
What we need from you
Experience: • Minimum of three years in a similar role;• Candidates with previous experience in a hotel environment will be given preference. Requirements: • Excellent written and oral communication skills in English;• Excellent word processing and IT skills, including a range of software packages and comprehensive capabilities in Microsoft Office (Word, Excel and Power Point);• The ability to work at his/her own initiative and to tight deadlines;• Flexibility and adaptability to juggle between a range of tasks to meet deadlines;• Strong administrative and personal assistant skills with an ability to work well in a fast paced environment, an effective planner with proven time management skills is necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills;• Candidates must be eligible to work within the EU to apply for this position.
What we offer
IHG is an equal opportunity employer In return we'll give you a competitive financial and benefits package which can include, healthcare support, hotel discounts worldwide as well as access to a wide variety of discount schemes and the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself.