Personal Assistant - CMB IT

Job description

Personal Assistant - Commercial Banking IT
GCB6

Some careers grow faster than others.

If you're looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

We are currently seeking an experienced Personal Assistant to support Senior Managers and the wider team within CMB IT. The role holder will provide high quality and comprehensive secretarial and administrative support and exercise confidentiality, tact and diplomacy skills.

Key Responsibilities:

· Meeting scheduling(complex diary management)
· Organising regular international travel and preparing complex travel itineraries;
· Planning, organising and managing events;
· Dealing with IT on issues and raising Group Service Request's;
· Processing expenses;
· Other ad-hoc administration for the Senior Executive Manager;
· Liaising with various stakeholders/functions to obtain information and resource accordingly;
· Involvement in adhoc projects as they arise, i.e. supporting office moves and department logistics;
· Supporting recruitment activities;
· Interaction with colleagues at all levels from International locations;
· The ability to work independently;
· Keeping accurate records of the team's absence and holidays;
· Liaising and keeping good relations with other PA's and office managers to ensure efficient diary management and meeting arrangements.

Desired profile

Qualifications :

To be successful in this role you should meet the following requirements:

·  Advanced IT/Microsoft Office skills essential – particularly Excel, Word and PowerPoint;
·  Knowledge and experience of the software Confluence is beneficial, but is not essential;
·  Excellent planning and organisational skills with experience of working under pressure;
·  Excellent interpersonal, written and verbal communication skills;
·  Ability to prioritise workload effectively;
·  A hands-on, can-do approach to work;
·  Ability to multi-task – strong organisational skills with excellent attention to detail;
·  A supportive team player;
·  Good telephone manner;
·  Punctual, reliable and flexible;
·  Proven ability of using their initiative

The contractual location for this role is 8 Canada Square, Canary Wharf however the successful candidate will split their time between 8 Canada Square and the WeWork Waterloo Office.

You'll achieve more when you join HSBC

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.

Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

We want everyone to be able to fulfil their potential which is why we provide a range of flexible working arrangements and family friendly policies. As a business operating in markets all around the world, we believe diversity brings benefits for our customers, our business and our people. This is why HSBC UK is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation.

We want everyone to be able to fulfil their potential which is why we provide a range of flexible working arrangements and family friendly policies.