Entry-Level Executive Assistant, Core Business Services – 12 Month Fixed Term Contract

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

We are looking for a Virtual Executive Assistant (EA) within the National Executive Assistant Team (NEAT) in our Adelaide office. This role is offered on a flexible full-time basis, a 12-month fixed term contract.

The objective of this role is to provide administrative and secretarial services virtually to senior executives within Oceania, primarily Executive Directors and Senior Managers.

You will be required to form part of a virtual and onsite team based in our offices in Adelaide, providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and areas around the Oceania business.

Your key responsibilities

·  Diary and calendar management
·  Travel management both Domestic and International
·  Expense processing, adhering to firm deadlines
·  Meeting scheduling and logistics, including catering and meeting room reservations
·  Data entry for our in-house client relationship management database
·  Assistance with Event Management coordination and logistics
·  Document management, including document creation, editing, proof reading as examples
·  Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

Skills and attributes for success

To qualify for the role, you must have:

·  Minimum 2 to 3 years of work experience in a team environment and/or handling secretarial services
·  Proficient in MS Office (Word, Excel & PowerPoint) and MS Outlook
·  Excellent organisation skills and the ability to multi-task
·  Be a strong communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
·  Self-driven and motivated to work independently

Ideally, you’ll also have

·  The ability to flex to customer and business needs
·  Excellent desktop skills
·  Effective problem-solving methods

What we offer

·  Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. 
·  Continuous learning : personalised career development including coaching, experiences andformal learning so you’ll develop the mindset and skills you’ll need to thrive in the future.
·  Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

At EY, you’ll be rewarded and recognised based on your performance and our comprehensivebenefits package can be tailored to your individual needs.

We hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable, and everyone experiences a sense of belonging. If you require any adjustments to the recruitment process in order to equitably participate, we encourage you to advise us at the time of application via contactrecruitment@au.ey.com or phone +61 3 8650 7788 (option 4).

We understand the importance of social distancing at this time so our recruitment and onboarding process may be managed virtually so we can continue to prioritise the safety and wellbeing of EY people, clients, guests and the broader public.  

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

The preferred applicant will be subject to employment screening by EY or by their external third party provider. 

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EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. 

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. 

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.