Business Operations Support Analyst

Job description

Job Description

Business Operations Support Analyst

Position Description
Position Description
CGI Federal is actively seeking a Business Operations Support Analyst. That will support all activities of business operations team such as HR onboarding, project staff tracking & certification requirements, procurement functions, logistics & administrative items, documentation updates, deliverable support, etc.

Your future duties and responsibilities
Your future duties and responsibilities
Primary
1. Physical Security and Visitor Access Control
- Developing and maintaining a Visitor Control Register
- Developing and maintaining a Visitor Badge Control Process
- Conducting spot floor checks to identify non-badged & unescorted persons in the CGI Space
- Physical security Liaison to CGI Federal and PM ACWS
- Escorting visitors as required
- Develop, Implement, and Maintain the ACWS Physical Security SOP
- Develop, Implement, and Maintain the ACWS Emergency-Situation Procedures (Active Shooter, Evacuation in Fire, Medical Emergency in the CGI Space)
- Develop, Implement, and Maintain the ACWS inclement weather SOP
- Develop and Maintain the AWCS Emergency Contact Phone Roster
- Develop and Maintain up-to-date ACWS Organization Chart(s) and supporting materials.
-
1. Meeting Planning
- Coordinates and schedules meetings/conference calls/live meetings/catering arrangements, presentation preparations
- Arranging the All hands Meeting
- Tracking action items to develop Clients Monthly Performance Meeting

2. Administrative
- Supporting the staff by managing calendars, phone contacts, email contacts, and responding to requests for data and meetings
- Organize the details for travel arrangements
- Printing, Copying, Mailing parcels as required
- Ordering office supplies

3. Compliance
- Track CGI training of members
- MSAP, Evaluations
- Timesheet reporting monitoring

4. Collaboration Tools
- Confluence & Jira quality control administrator
- Creating and maintaining user permissions
- Creating new spaces
- Ensuring accuracy and up-to-date information on the site
- Assist in tracking project equipment ( computers, monitors, projectors, etc.)
- Preparing, reproducing, and organizing meeting materials and large documents for delivery to the client
- Create and maintain project deliverable templates
- Coordinate/order flowers/gifts for member life milestones
- Liaison between all teams to ensure proper communication and reporting practices.

5. Member Management
- Assist in the assimilation of new team members
- Onboarding
- Assist with badge/parking pass
- Coordinate assignment and turn-in of FM Assets (laptops, Mobile Devices)
- CGI setup for timesheets, travel, cell phone
- Off boarding
- Generate and maintain equipment tracking records.
- Work with Client facilities manager to procure space for new members
- Respond to the team general ad-hoc inquires
- Develop and maintain organization chart
- Take on special projects as needed

Required qualifications to be successful in this role
Required qualifications to be successful in this role
SECONDARY
1. Member Engagement
- Planning and coordinating project activities and events
- Team Building Logistics and Administrative Support (potluck, ice cream social, team snacks)
2. Reporting
- Provide support in the development of weekly status reports, dashboards and other communications
- Assist with helped automate the Weekly Status Reports
- Client service level and status report development
3. Financial Administrative
- Monitor eProcurement invoices

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com .

No unsolicited agency referrals please.

CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

Skills

Reference

727304