Assistant to Finance & IT departments

Job description

Country: Ukraine

Location: Kyiv 

 

 

British American Tobacco (www.bat.com) is a market leading, global organisation with a long, established history and a bright and dynamic future. Thanks to our people we have continued to deliver growth and exceed expectations in an increasingly complex and challenging marketplace. Our aim is to become the leading tobacco company in each of our markets by providing excellent products with confidence and responsibility expected of global consumer brands. If you have the talent and motivation to help us succeed, you’ll find we are equally committed to helping you reach your full potential too.

You will join our Ukrainian team of highly experienced colleagues who are all dynamic professionals that work in an international environment and use best business practices for achieving outstanding results.

 

Main accountabilities:

·  Manages, maintains and monitors business calendars, including travel arrangements for business trips for Finance & IT departments.
·  Scheduling of video conferencing calls and associated meeting room bookings 
·  Takes responsibility for the co-ordination of projects as specified by direct line manager within agreed guidelines to ensure the project is delivered: Workshops, meetings, events.
·  Processes expense claims for manager and be key point to any related expenses queries.
·  Purchase Order set-up and monthly tracking and coding of contracted vendors using SAP, Neo.
·  Coordinating visitors, ordering catering for meetings/managers as required.
·  Plans own workload to anticipate and balance priorities to optimize output and contribute to the smooth running of the office.
·  Any other reasonable duties as requested by line manager.

 

Essential requirements:

·  Personal Assistant experience
·  Upper-intermediate English level
·  Verbal and written communications skills
·  Organization and time management skills.
·  Ability to multitask and prioritize tasks is essential
·  Ability to work on own initiative is essential
·  Excellent PC skills (Outlook, Word, Excel, Power Point). SAP and CRM experience are desired
·  Budgetary Management - preferred

 

British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Contractual Legal Entity: BAT Sales & Marketing UA (UA12)