Sr. Administrative Assistant

Job description

Chicago, Illinois
FunctionalArea

Administration
ContractType

Full Time
HierarchyLevel

Professional
Posting

55848975
JobID

C2EBDE1DCF021ED8B7C254CE55530334
JOB PURPOSE/ROLE

KEY RESPONSIBILITIES

Provides various support function for finance department heads. Maintain follow up system to ensure timely response to correspondence, phone calls, etc.
Prepare and process expense reports. Coordinate domestic and internal travel arrangements for department heads. Process all POs in the IBX system for payment.
Understand the cadence of the financial close calendar and schedule all meetings appropriately. Maintain SharePoint site as a repository for all finance reports for CFO.
Take the lead on the putting all slides together for the CFO Monthly All Hands Meetings. Work with the Department Head to ensure topics being presenting are relevant. Liaise with HR to obtain accurate monthly numbers for Highground Recognition.
Take the lead on new hires in regards to work station assignments, supplies, announcement on company intranet.
Undertake any other duties as requested by Administrative Supervisor, CFO or Department Heads. Assist with set up and coordination of finance events.
KEY REQUIREMENTS/SKILLS/EXPERIENCE

Required education: High School
Administrative Assistant Certification is a plus
3-5 years of experience in an Administrative Assistant role in a fast-paced environment supporting multiple managers
3-5 years of experience with calendar management/booking domestic and international travel
Position requires extreme attention to detail with the ability to work with sensitive and confidential information
Flexibility and willingness to manage multiple tasks and assignments effectively and professionally
ADDITIONAL INFORMATION

Technical skills:
MS Office (PowerPoint, Excel, Word, Outlook)
Administrative Management
Time Management/Organizational skills
Strong communication skills
General skills
Important position supporting various individuals within the organization - must be able to manage multiple priorities simultaneously
Ability to work independently, as well as part of a team to ensure that the needs of the business are always met and adequate coverage is provided to the group
Excellent grammar, spelling and proof reading skills
REFERENCE CODE:

AGCS-5848972-2


Allianz is the home for those who dare – a supportive place where you can take the initiative to grow and to actively strengthen our global leadership position. By truly caring about people – both its 88 million private and corporate customers and more than 140,000 employees – Allianz fosters a culture where its employees are empowered to collaborate, perform, embrace trends and challenge the industry. Our main ambition is to be our customers' trusted partner, instilling them with the confidence to grow. If you dare, join us at Allianz Group.

Allianz is an equal opportunity employer. Everybody is welcome, regardless of other characteristics such as gender, age, origin, nationality, race or ethnicity, religion, disability, or sexual orientation.


Allianz Global Corporate & Specialty (AGCS) is the Allianz Group's dedicated carrier for corporate and specialty insurance business. AGCS provides insurance and risk consultancy across the whole spectrum of specialty, alternative risk transfer and corporate business: Marine, Aviation (incl. Space), Energy, Engineering, Entertainment, Financial Lines (incl. D&O), Liability, Mid-Corporate and Property insurance (incl. International Insurance Programs).


Worldwide, AGCS operates in 30 countries with own units and in over 210 countries and territories through the Allianz Group network and partners. In 2016, it employed around 5,000 people and provided insurance solutions to more than three quarters of the 'Fortune Global 500' companies, writing a total of €7.6 billion gross premium worldwide.

AGCS SE is rated AA by Standard & Poor's and A+ by A.M. Best.

More information about careers at Allianz Global Corporate Specialty can be found at www.agcs.allianz.com/careers