Event Logistics Coordinator

Job description

# EventsOrganization #Negotiation #InternationalCommunication


Advent Group is a prospering media company based in Paris, Sofia, Montreal and Miami offering its employees a challenging job that requires them to grow!

Being a worldwide leader in education events and marketing solutions for the higher education sector, we:

- propose website advertising, social media marketing, and media consulting to our clients – business universities;
- organize over 150 events in 60 countries for 50,000 prospective MBA and Master’s applicants each year;
- provide MBA and Masters candidates with assistance with their application process and career guidance.

In brief, what we have been doing is “Making Education Personal” … since 2004!


The position:

As part of our team in Advent Group, you will be responsible for the logistics coordination and organization of specific Access MBA and Access Masters events. You would be the trusted source of all logistical information related to each of our event, including venue details, temporary event assistants, staff travel arrangements and event materials.


The Responsibilities:

- Search for event venues (hotels or conference centers) and negotiate prices for each assigned event
- Follow-up with venue representatives about details and needs of each event, provides all on-site requirements and coordinates all pre-event requests
- Contact staffing agencies, negotiate costs and verify contracts, screen and coordinate temporary on-site event assistants
- In charge of the travel planning and accommodation booking for all travelling staff members
- Prepare, print and organize all event-related documents
- Calculate event budgets related to all points above


The offer:

- The opportunity to work in central Paris
- The possibility to develop your skills in an international context
- Communication with people from all over the world
- Gaining professional experience in a friendly environment and as part of a young, dynamic and professional team

Desired profile

The Requirements:

- 1+ year experience in Event planning, Tour agency or Customer service
- Bachelor Degree in Logistics, Marketing, Tourism is an advantage
- Fluent verbal and written English and French is a must
- Good level of Spanish will be considered as a great advantage
- Good Microsoft Office skills
- Ability to successfully prioritize and manage multiple tasks
- Ability to work well under pressure

About Advent Group

Advent Group is a prospering media company based in Paris, Sofia, Montreal and Miami offering its employees a challenging job that requires them to grow!

Being a worldwide leader in education events and marketing solutions for the higher education sector, we:

- propose website advertising, social media marketing, and media consulting to our clients – business universities;
- organize over 150 events in 60 countries for 50,000 prospective MBA and Master’s applicants each year;
- provide MBA and Masters candidates with assistance with their application process and career guidance.

In brief, what we have been doing is “Making Education Personal” … since 2004!