Executive Assistant (m/f/d)

Job description

Country: Switzerland
Job Function: Administrative

State / Province: Switzerland
Position Type: Full time

City / Location: Lucerne
Brand: adidas

Relocation: No

Somewhere, in one of our workshops right now, the future is taking shape. We are constantly working to redefine the way clothing and footwear transforms the pitch, court or course. This is what drives us: the feeling of discovery and the urge to innovate. When we create a product that makes our hearts beat faster, we know we’re onto something.

If this sounds inspiring, you might be one of us: Someone who loves to create the present, as well as shape the future. There’s a reason adidas has been at the forefront of defining sport for more than 60 years: We never stand still. Everyday, we work to improve everything we create.

At adidas, interesting, amazing and inspiring aren’t just ideas. They are what we do every single day.

Executive Assistant

Area : GOPS

Department : SCM Europe

Direct Reporting Line : SVP SCM Europe

Indirect/secondary reporting line : n/a

Subsidiary/country : adidas International Trading AG/Switzerland

Location: Lucerne

GSMS Grade: P1

Number of Personnel Managed : n/a

Cost Center/Budget and/or Revenue Responsibility : n/a

Purpose & Overall Relevance for the Organization:

Provide administrative support to the (Senior) Vice President and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities:

Take charge of all kind of correspondence independently, to ensure timely and accurate response

Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material

Maintain and update department files, records, (organizational) charts, subscriptions and publications

Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts

Create announcements and newsletters

Create presentations

Schedule internal and external meetings/conferences

Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures

Complete travel expense reports

Handle the department cost-center on at the respective level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions

Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date

Proactively/ independently carry out special projects and assignments

Assist in and coordinate projects and assignments as requested/directed (please give examples)

Take over administrative and coordinative tasks of department members as requested

Handle assigned operational tasks of respective department under supervision

Key Relationships:

· SCM EU team in Lucerne
· HR Lucerne
· Peers and stakeholders of SVP SCM EU
· Supporting functions: Travel, Facilities, etc

Knowledge, Skills and Abilities :

An excellent service minded and can-do attitude.

Pro-active E2E thinking, understanding dependencies and preferences

Very good language skills, particularly in English &German both written and spoken

Strong communication skills, especially throughout all hierarchy levels

High level of service orientation in dealing with internal and external stakeholders/customers

Outstanding organizational skills

First project management experience preferred

Excellent PC software skills

Excellent knowledge on new media & applications

Requisite Education and Experience / Minimum Qualifications:

Bachelor degree in Business or Communication, or any other related education field

2+ years of relevant work experience, ideally in a dynamic and diverse work environment