Offers “Adecco UK Limited”

Expires soon Adecco UK Limited

Executive Assistant to CEO

  • UNITED KINGDOM
  • Community management

Job description



·  Location
Chester, Cheshire
·  Salary
£ 30000 - £ 40000 / Year
·  Category
Office and Secretarial - Executive Assistant
·  Job type
Contractor
·  Industry
Office and Secretarial
·  External Reference
JN-082019-87497

Working as part of our wider HR department, you will be dedicated to providing comprehensive EA & PA services to CEO & his direct reports as & when required. You will be lending your skills in effective time & priority management, written & verbal communication & organisation to aid our CEO with all manners of daily duties with discretion, accuracy & efficiency at all times.

This is the perfect opportunity for an individual with exceptional interpersonal & communication skills, the ability to successfully network, build relationships & collaborate with both internal & external contacts & work under strained pressure & to tight deadlines.

We are looking for an individual's keen to apply their previous experience in personal / executive assistant experience for senior management at board level to step into our EA vacancy, arisen due to a maternity leave.

Role Outline

As our newest Executive Assistant, you will accountable for the following areas of responsibilities:

·  Provide a high quality secretarial & organisational support service, including management of CEO emails - proactively managing & responding where possible.

·  Effective management of electronic diaries, assessing priority of appointments & reallocation as necessary.

·  Providing support for an extensive range of meetings. This will include preparing agendas, booking venues, pre-meeting briefings & meeting papers, noting action points & following them up.

·  Word processing correspondence & reports.

·  Collating & preparing presentations for Board meeting ensuring they are circulated accurately & in a timely manner.

·  Receiving & dealing with telephone calls professionally, re-directing or taking messages & using initiative to deal with queries.

·  Sorting, distributing & responding or drafting responses to incoming mail in a timely & efficient manner.

·  Act as a key liaison point between the senior managers & other key parties, setting up meetings as appropriate & maintaining good communication pathways.

·  Organising & maintaining effective filing systems.

·  Arranging travel both domestic & international, including creating detailed itineraries, booking accommodation, flights & car hire.

·  Processing claims for expenses via Concur for CEO, CMO & CTO.

·  Providing high quality & professional office hospitality to visitors, stakeholders & clients.

·  Plus any other duties as may reasonably be required, consistent with the grade of the post.

Skill Requirements

·  Experience as a Personal/ Executive Assistant to Senior Management at Board level.

·  Exceptional interpersonal & communication skills, the ability to successfully network, build relationships & collaborate with a range of internal & external contacts.

·  Experience of electronic & extensive diary management.

·  Possess advance Microsoft office skills, particularly Word, Excel & PowerPoint with the ability to develop high quality presentations.

·  Ability to organise complex travel itineraries.

·  Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.

·  The ability to work under sustained pressure & to tight deadlines without any loss of service level or professionalism.

·  A flexible, pro-active approach to work including the ability to prioritise & re-prioritise to achieve successful outcomes in line with the CEO/companies objectives.

·  Ability to work on own initiative & plan own work around CEO's priorities.

·  Ability to deal with sensitive information with discretion & maintain confidentiality at all times.

·  Ability to organise company events from small celebrations to the annual conference & Christmas party.

·  Ability to assimilate large quantities of written & verbal communication quickly & produce accurate, timely minutes.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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