Executive Assistant - Part Time

Job description

Executive Assistant - Part Time (22.5 hours over 3 days at 7.5 per day)

Location: London
Salary: up to £32,000 (pro-rata - £19,200)

This is a 12 month Fixed Term Contract opportunity

Join Accenture and help transform leading organisations and communities around the world. The sheer scale of our capabilities and client engagements and the way we collaborate, operate and deliver value provides an unparalleled opportunity to grow and advance.

Join Corporate Functions and you will become part of a diverse team which offers the essential expertise that enables all of our employees to deliver high performance to our clients. Our Corporate Functions professionals work in areas such as Human Resources, Finance, Legal, Marketing and Communications, CIO, Information Security, and Geographic Services.

Whether you work directly with clients or manage important internal initiatives and efforts, you'll find amazing opportunities to make a measurable difference.


JOB PURPOSE

To provide a defined range of efficient, effective, professional and value-adding secretarial and administrative services to selected Accenture Leadership enabling the Accenture Leadership to focus their time according to their business priorities.

JOB CONTEXT

Accenture is a global organisation with a strong focus on teamwork and delivery excellence. The nature and culture of the organisation requires every individual to be passionate about outstanding client service delivery, first class internal customer service, collaborative teamwork and individual performance excellence.

Accenture has spent significant time and a resource, providing a range of self-help tools for its people to use to perform a wide range of administrative tasks from booking travel to submitting time and expense forms, the default delivery method for all support services is self-service

SCOPE

Executive Assistant support is provided to Accenture Leadership only, on the basis of an average ratio of 1 Executive Assistant to 5 Accenture Leadership. The Executive Assistant also works as part of team of 4 - 8 Executive Assistants.

Each Executive Assistant and the team have access to services provided by other groups and organisations that support the Accenture client business. Executive Assistants are expected to provide the defined range of services to Accenture Leadership through a combination of self-delivery, delivery from within the immediate and wider Executive Assistant group and delivery from the rest of the support organisation.
Success in the Executive Assistant role is measured by a combination of feedback from the Accenture Leadership to whom services are provided and feedback from EA Supervisors.

PRINCIPLE RESPONSIBILITIES AND ACCOUNTABILITIES

Delivering Customer Service Excellence

· Work with Accenture Leadership to understand client business objectives and identify specifically how their role can contribute to the achievement of these objectives
· Attend meetings and client presentations as required to build relationships and support client facing activities
· Manage and monitor delegated client activities
· Track and monitor budgets and expenses
· Manage diaries
· Document and database management
· Call handling

Undertaking activities and actions on behalf of executives

· Take proactive action in relation to Accenture Leadership inbox, directing messages to others, handling messages and drafting responses as appropriate and ensuring the executive focuses attention on key emails
· Handle elements of the Accenture Leadership budget as required (travel, events, meetings, entertaining
· etc) making best choice for business inline with policy and preferred suppliers in meeting customers needs
· Manages the Accenture Leaders time and expense reporting

Networking

· Develops an effective relationship with Executive Assistants throughout Accenture and uses these relationships to actively support and simplify the executive's diary and activities.
· Develops effective relationships with peers in client organisations and uses these relationships to support Accenture Leadership
· Develops strong and effective relationships with Accenture Leadership and uses these relationships to facilitate requirements
· Provides a point of contact for Accenture Leadership direct report teams

Team Work

· Shares knowledge with team members, working collaboratively to deliver business results
· Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organisation

Desired profile

Qualifications :

The successful candidate will have experience in an Executive Assistant or similar role in a fast paced environment where managing conflicting priorities is key. Ideally educated to A'Level or equivalent standard.

Essential skills/qualities to possess to make this role successful are:
·  Excellent telephone manner and verbal and written English
·  Experience working in a similar role supporting Senior Management
·  Strong Diary Management (multiple diaries)
·  Excellent customer service skills
·  IT and Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
·  Effective team player, flexible but with the ability to work independently
·  Excellent organisational skills and ability to prioritise effectively
·  Strong interpersonal skills with confidence to interact with people at senior levels
·  Ability to work within agreed timescales
·  High level of accuracy
·  Pro-active, display initiative and work well under pressure

What's in it for you?

All of our Corporate Functions professionals receive comprehensive training covering business acumen, technical and professional skills development. We offer a variety of formal and informal training programs at every level to help you acquire and build specialised skills faster. Learning takes place both on the job and through formal training conducted online, in the classroom, or in collaboration with others. The sheer variety of work we do, and the experience it offers, provide an unbeatable platform from which to build a career.

On top of this, we have an extensive benefits package which includes 30 days' vacation per year, gym subsidies, private medical insurance and 3 extra days leave per year for charitable work of your choice!

What are the next steps?

If this sounds like the ideal role, career and company for you, click below to apply.

About Accenture

Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions — underpinned by the world's largest delivery network — Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. With 505,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives. Visit us at www.accenture.com .

Closing date for applications 25 February 2020. Accenture reserves the right to close the role prior to this should a suitable applicant be found.