Facilities Administrative Assistant, Abbott Point of Care (Ottawa)

Job description

JOB DESCRIPTION:

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries. Abbott Point of Care is a worldwide leader in providing with-patient care solutions that are intuitive, reliable, and cost-effective for our customers. By delivering lab-quality results in minutes, our i-STAT® System family of with-patient products and services fosters a collaborative, patient-centred environment while driving operational performance. We are headquartered in Princeton, New Jersey, with more than 1,500 global employees and a presence in 84 countries. Our 46,500 square metre, state-of-the-art manufacturing facility, Abbott Pointe, is located in Ottawa, Ontario, Canada.

Status: Temporary/Full Time (12 month contract)

Position Overview:

The Facilities Administrative Assistant contributes to the success of the Facilities and EHS Departments by executing various administrative functions.

Responsibilities:

• Submit, track and update various POs for Facilities and EHS vendors and orders
• Support the onboarding process for new hires by coordinating with hiring department, HR, IT and Facilities for the various requirements
• Update various data trackers such as utilities information, financial budget results, etc.
• Update and manage the Facilities & EHS internal sharepoint sites.
• Maintain Facilities Help Desk phone line. Process internal customer requests and create associated work orders when needed
• Various tasks related to site communications (LCD screen, posters, etc.)
• Submit, track and update various POs for facilities and EHS vendors and orders
• Support the departments by assisting with contractor management needs such as training, etc.
• Filing tasks both electronic and paper such as work orders, quality documents, invoices, PMs, etc.
• Support EHS activities such as (committee inspection schedules and report management, Joint Health and Safety team meetings, ERT training sessions, and various other tasks)
• EHS training management tasks, registering employees for online training
• Various contractor management tasks such as orientation training, vendor information input to online portal
• Intelex system support tasks, including employee data management
• Audit and replenish the sites First Aid kits monthly
• EHS Commercial support activities, including medical testing approvals
• Other miscellaneous duties as required

Required Education and Experience:

• 3 to 6 years experience performing administrative type duties.
• Ability to plan, organize and prioritize own daily work to meet established schedule.
• Detail-oriented and ability to multi-task.
• Ability to handle confidential or business sensitive information
• Ability to clearly, concisely and accurately convey communications.
• Ability to form and develop interpersonal, professional relationships; display socially and professionally appropriate behavior.
• Advanced oral and written proficiency in the English language
• Intermediate MS-Office skillset

Abbott Canada is committed to the hiring, advancement and fair treatment of individuals without discrimination based on factors such as race, sex, colour, ethnic or national origin, religion, disability, age, citizenship, family or marital status, political beliefs, sexual preference or other factors included in human rights legislation.

Our diversity goals for recruitment, hiring, and retention are embedded in our corporate goals, and our diversity initiatives are supported by the highest level of the organization.

We strongly believe that a diverse workforce fosters more creative and innovative thinking throughout the organization. Creating an inclusive environment, where everyone is respected and valued, enables us to leverage our diversity as a business driver and strengthens our position as a global leader.

Abbott strives to promote and maintain an inclusive, high-performing culture that allows all employees to reach their full potential and contribute to Abbott's success.

Connect with us at www.abbott.com, on LinkedIn at www.linkedin.com/company/abbott-/, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

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