Bid & Tender Analyst

Job description

     

JOB DESCRIPTION:

Reporting to Tender Manager, We are looking for a Bid & Tender Analyst to join our Vascular Italy Team.

1. PURPOSE OF THE JOB

·  This position is responsible for ensuring the correct and timely preparation and elaboration of Public Bids and other Marketing initiatives requesting such documentation .
·  Identify and propose solutions for improving the process of documentation preparation.
·  Keep Customer Service updated on bids awarded and price modifications.
·  Manage all the prices from bid, tenders and private offers, check both computer data and real situation with Customer Service, Territory and Sales Managers

2. Key Responsibilities :

·  Follow the company guidelines, elaborate and prepare autonomously documentation for:  bids, tenders, requests and offers (in particular including those foreseeing rebates)
·  Analyze the specifications of tenders and involve Sales people and Sales Managers in evaluating products and prices
·  When required, involve Customers in clarifying aspects of the offers
·  Require support to Tender Office Manager in order to verify all tenders to ensure the correctness and the timely manner
·  Transmit to Customer Service Office all relevant documentation to price change and tenders updating
·  Provide support to Sales people for any question relating to pertinent competencies
·  Write and send letters to the customers for the substitution of products referring to a change related the agreement, and the relative analysis of the price situation; send copies to the interested offices
·  Stay up to date in CE marking, tenders and offers scientific references and documentation
·  Acquire sufficient knowledge of Company products to enable an initial understanding of tender
·  Keep the Manager informed about all internal and external events that might cause inefficiency in office procedures
·  Actively participate in the daily activities of the group and propose solutions to problems connected with its activities
·  Manage the archives
·  Be a team player when faced with emergency and critical situations
·  Ensure that all Abbott Medical standing regulatory and Quality Procedures are followed

3. Education & Background :

·  High School Diploma or University Degree
·  Good knowledge of English, both written and verbal
·  Very good knowledge of PC (in particular Contract Mgr and Excel)
·  At least 3 years in similar activities
·  Interpersonal skills
·  Teamwork
·  Personal involvement
·  Initiative
·  Stress management
·  Demonstrated abilities at working with respect to deadlines ensuring accuracy

4. Geography : the resource will be based in Rome

     

JOB FAMILY:

Sales Support & Administration

     

DIVISION:

        

LOCATION:

Italy > Rome : Via Giorgio Ribotta 9

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable