Administrative Assistant – Human Resources

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 107,000 colleagues serve people in more than 160 countries

     

JOB DESCRIPTION:

A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm (CRM) Technologies, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats. This position will be located in our Sylmar, CA offices.

WHAT YOU’LL DO

·  Provides advanced administrative support Divisional Vice President of Business HR and other managers/directors as assigned.
·  Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, maintaining supplies, handling teleconference and acting as a liaison for remote access issues.
·  May include some support for tracking budget expenditures.
·  Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
·  Assists HR leader to develop policies, programs and tools to enhance organizational capability and implement within business units.
·  Coordinates employee data changes with HR Shared Services to ensure accurate employee records and support efficient and effective processing.
·  Support business leaders with global responsibility reporting, utilizing HR information systems and data to run reports and validate, analyze, and utilize global employee data. 
·  Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.  May establish source documents adhering to corporate standards for stationary and decks of information.
·  Uses intermediate to advanced software skills to perform work assigned and must have comfort level in managing large amounts of data efficiently.
·  Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable) and owns several shared team sites
·  Coordinates new employee onboarding and helps to resolve new employee issues.
·  May train/coordinate work for new administrative assistants.

Position Accountability/ Scope

·  Consistently interacts with HR staff, high-level executives, and employee population base.
·  Intermediate to advanced knowledge and understanding of business processes and requirements.
·  Frequently handles confidential, business-sensitive information and manages deadline deliverables.
·  Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
·  Proactively identifies and resolves scheduling conflicts, maintaining calendars and proactively planning in meeting project deliverables.
·  Primary point of contact for manager’s schedule and coordination.

EDUCATION AND EXPERIENCE YOU’LL BRING

Required

·  High School diploma or equivalent.

Preferred

·  Some college preferred.

Experience/ Training Required

·  3+ years previous administrative experience or equivalent. Operates with general instruction and some supervision.
·  Proven ability to manage multiple projects simultaneously, competing deadlines, and proactively seeking methods to enhance efficiencies.
·  Demonstrated high level of confidentiality and discretion on all information and interactions representing the department.
·  Strong analysis and decision making skills. Strong attention to detail and comfort in working with large amounts of data.
·  Can work independently and prioritize work.
·  Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

·  Training and career development , with onboarding programs for new employees and tuition assistance
·  Financial security through competitive compensation, incentives and retirement plans
·  Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
·  Paid time off
·  401(k) retirement savings with a generous company match
·  The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

JOB FAMILY:

HR Consultant

     

DIVISION:

CHR Corporate Human Resources

        

LOCATION:

United States > Sylmar : 15900 Valley View Court

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Yes, 10 % of the Time

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     
Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf